Personal Data Protection Act Privacy Notice
Last Updated: July 2026
This Privacy Notice is issued in compliance with the Personal Data Protection Act 2010 ("PDPA") of Malaysia. It outlines how Verdant Matrix Labs ("we", "us", or "our") collects, uses, processes, and protects your personal data when you access or interact with our corporate website.
By accessing our website or submitting your personal data through our online contact forms, you consent to the collection and processing of your personal data in accordance with this Notice.
Personal Data We Collect
We may collect personal information that you voluntarily provide to us when filling out forms on our website or communicating with us, including but not limited to:
- Full name
- Email address
- Telephone / Contact number
- Organization or company name
- Details of your project enquiry, brief, or general question submitted via our contact forms
- Technical web data (e.g., IP address, browser type, cookies, and usage analytics) automatically logged during your visit.
Purpose of Collection & Processing
Your personal data is collected and processed strictly for legitimate business and operational purposes, including:
- Responding to your project enquiries, consultation requests, or support submissions.
- Assessing project suitability, scope, and feasibility prior to issuing a proposal.
- Providing you with administrative updates, corporate newsletters, or information regarding our digital services (where consented to).
- Improving website functionality, performance, and user experience.
- Fulfilling statutory, regulatory, and legal obligations under Malaysian law.
Disclosure of Personal Data
We keep your personal data confidential and will not sell, rent, or trade your personal information to third parties. We may disclose your personal data only to the following classes of entities where necessary:
- Authorised personnel, contractors, and administrative support engaged by Verdant Matrix Labs to deliver your project.
- Third-party technical service providers (e.g., secure web hosting, domain infrastructure, and database management providers) bound by strict confidentiality obligations.
- Government agencies, statutory bodies, law enforcement, or regulatory authorities where required by applicable laws or court orders.
Data Protection & Security
We implement appropriate technical, administrative, and physical security measures to safeguard your personal data from unauthorized access, loss, misuse, alteration, or destruction.
Our website utilizes SSL encryption (HTTPS) to ensure that data submitted through our forms is securely transmitted over the web.
Data Retention
Your personal data will only be retained for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable legal, accounting, or regulatory requirements under Malaysian law. Once your personal data is no longer required, we will securely delete or anonymize it.
Your Rights Under the PDPA
Under the Personal Data Protection Act 2010, you have the right to:
- Access: Request a copy of the personal data we hold about you.
- Correction: Request that any inaccurate, incomplete, or out-of-date personal data be corrected.
- Withdraw Consent: Limit or withdraw your consent for us to process your personal data at any time (subject to applicable legal or contractual restrictions).
Inquiries and Contact Information
If you wish to exercise any of your rights under the PDPA, request access to your data, or make an inquiry or complaint regarding how your data is handled, please contact our Data Protection Officer / Admin at:
We reserve the right to update or amend this Privacy Notice from time to time to reflect changes in legal requirements or our operational procedures. Any updates will be posted directly on this website.